For SA camp & retreat operators

Run camp registrations like a pro — not out of your WhatsApp inbox.

One link does it all: camper details, medical, dietary, the indemnity waiver and the deposit. Parents fill it in once. You stop chasing EFTs off your bank statement. Priced in Rand, POPIA-ready, 0% commission.

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Free forever on Starter · PayFast + EFT · POPIA-ready · SA-built

If this sounds familiar

You've been working around the lack of a system.

! Registration chaos — 40 campers' details scattered across WhatsApp threads, emails and a spreadsheet you update by hand
! Deposit tracking the hard way — matching 30–50 EFTs to camper names off your bank statement, then chasing whoever hasn't paid
! Paper waivers and consent forms — printed, signed at the gate, half of them lost or illegible, and a POPIA headache
! "Please send your child's allergies" messages that multiply into a hundred replies
! No real waitlist when a school-holiday camp oversubscribes — just a mental note and crossed fingers

How ReserveMe fixes it

Built for the way SA Camps & Retreats actually work.

Your pain	ReserveMe
Scattered registration	One custom form captures camper name, DOB, medical, dietary, emergency contact and the T&Cs checkbox — every field you need, nothing in WhatsApp
Deposit tracking	PayFast or manual EFT with PoP upload — each deposit is tied to its registration, so paid/unpaid is one glance in your workspace
Waivers + consent	Indemnity checkbox on the form plus POPIA-compliant storage in RSA and one-click erasure on request
Endless allergy DMs	Dietary and medical are structured fields on the form — collected once, listed cleanly for catering and staff
Confirmation emails	Automatic confirmation email to the parent on submission, with all their details and your camp info
Oversubscribed camps	Set a cap per camp; once it fills, extra registrations queue as a waitlist instead of overbooking

The toolkit

How ReserveMe works for Camps & Retreats

Real features doing real jobs — not a list of buzzwords.

Custom registration form

Build the exact form your camp needs in the form builder — camper, parent, medical, dietary, emergency contact, waiver. No code, no developer.

Deposit at sign-up

Collect the deposit the moment they register — PayFast for instant card/EFT, or manual EFT with a PoP upload. No more bank-statement archaeology.

Paid-at-a-glance reports

Your workspace lists every registration with its payment status. See who's paid, who's pending, and who to chase — in seconds.

Reminders before camp

Automatic email reminders go out before the camp start date so parents have packing lists and drop-off details without you typing a thing.

POPIA-ready by default

Camper medical and personal data is stored in South Africa with consent capture and one-click erasure built in. Compliance without the lawyer.

Waitlist + caps

Cap each camp at its real capacity. When it fills, the next registration joins a waitlist instead of overbooking the bus.

Functions in action

What it looks like on a normal week

A Drakensberg holiday camp shares one registration link in the school newsletter — 60 campers sign up and pay the deposit over a long weekend, zero WhatsApp.

The dietary field flags 4 halaal, 2 vegetarian and 1 nut allergy — the kitchen gets a clean list instead of scrolling chat history.

On the Friday before camp, every parent gets an automatic reminder with the packing list and 07:00 drop-off time.

Typical flow

What a parent sees

One link. No app to download. Done in under two minutes.

1 Taps your registration link from the newsletter or your WhatsApp status
2 Fills in camper details, medical, dietary and emergency contact on one page
3 Ticks the indemnity + POPIA consent box
4 Pays the deposit by card/EFT via PayFast — or uploads proof of an EFT
5 Gets an instant confirmation email with all the details and your camp info

Suggested setup

Camp registration form

Fields the template ships with — change anything before you publish.

1 Camper full name + date of birth
2 Parent/guardian name + email + phone
3 Medical conditions + allergies
4 Dietary requirements (vegetarian / halaal / kosher / other)
5 Swimming ability + activity consent
6 Emergency contact (name + number)
7 Deposit payment (PayFast or EFT with PoP upload)
8 T&Cs + indemnity checkbox

What it costs

Free forever. Or R199 / month when you grow.

No commission, no per-customer fees, no card required to start. Your Camps & Retreats business keeps 100% of every booking.

Start Free — No Card Needed

Questions, answered

Camps & Retreats FAQ

Yes. Most operators take a deposit at registration via PayFast or EFT to secure the spot, then collect the balance closer to the date. Every payment is tracked against the camper in your workspace.

Yes. Data is stored in South Africa, you capture consent with a checkbox on the form, and you can erase a record with one click if a parent requests it.

Set a cap per camp. Once it's reached, further registrations join a waitlist instead of overbooking, so you never put more kids on the bus than seats you have.

No. Parents open one link in their browser, fill in the form and pay. No app, no account, no friction.

Starter is free forever and covers a small camp. When you run a bigger camp and pass the free cap you move to R199/month — and we never take commission on your fees.

Start your camps & retreats page free.

Free forever on Starter. No card needed. 0% commission, priced in Rand. Live in about 10 minutes.

Start Your Camps & Retreats Page Free

Other SA businesses use ReserveMe too

Click through to the playbook that matches your industry.

Music Teachers & Studios Beauty & Hair Salons B&B & Guesthouses Driving Schools Photographers Allied Health

Set up your camps & retreats booking in 10 minutes.

Free forever on Starter. Cancel anytime.

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